Home dashboard
Cash in bank across your accounts, money in and out, profit for the month and where the money went.
Client app · invite-only
Accounting Buddy: your books, on your phone
Every monthly client gets Accounting Buddy. AI does the first pass on your bank statement, you answer only what it can’t, and our accountants check and post every entry — so your P&L and balance sheet are live, not once a year.
Invite-only. We never ask for your bank login. Questions? WhatsApp us
ABCDemo TradersFY 2026–27♧
Cash in bank today₹8,42,310
↗ ₹1,12,400 more than last month
HDFC ••0177₹6,90,110ICICI ••4410₹1,52,200
33%31 transactions to explainAbout 6 minutes · due 10 NovStart
October at a glanceProvisional
Money in₹5.6L↑41% vs SepMoney out₹3.4L↓9% vs SepProfit₹2.2L↑22% vs Sep
Where the money wentSee all
Salaries & wages₹1,48,000
Rent₹65,000
Subcontractors₹52,000
Software & internet₹21,400
GSTR-3B filedOctober · ARN received
Who does what
The app does the first pass. You tag. We check and post.
Three parts, one set of books. You never have to learn accounting, and nothing reaches your ledger without an accountant’s approval.
App
Codes and sorts
Reads your bank statement and GSTR-2B, suggests a ledger for each line and parks anything unclear in suspense.
You
Tags what only you know
Answers the Action Queue: what a payment was for, which customer paid, the bill behind it. No ledger access.
Our team
Checks, posts and freezes
Approves, overrides or sends back each entry, posts what is approved and freezes the month.
How your books get done
From bank statement to balance sheet, in eight steps
The same process runs every month for every client. Here is exactly who does each step.
Step 1: Bank statement and GSTR-2B come in
Each month, your bank statement (PDF or Excel) and your GSTR-2B are brought into the app — shared by you or collected by our team. We never ask for your net-banking login or password.
The bank statement is the books: every entry starts from a real bank line, so there is no separate bank-reconciliation step to fall behind on.
Step 2: AI codes each line to a ledger
The app suggests a ledger for every bank line — rent, salaries, a named customer or supplier — and lines purchases up with what your suppliers reported in GSTR-2B.
Step 3: Anything unclear goes to suspense — automatically
If a line can’t be coded with confidence, it isn’t guessed. It is routed to suspense, so an unexplained receipt or payment never slips quietly into your profit.
Step 4: You tag it in your Action Queue
Suspense items, and anything our team needs to ask you about, land in your Action Queue. You pick what a payment was for, add a note or attach a bill — it takes minutes.
Tagging is all a client can do. Client users have no write access to the general ledger, so nothing reaches your books on a tag alone.
ABCDemo TradersAction Queue · FY 2026–27♧4 items need your tagYour accountant reviews every tag before anything is postedNEFT · SHARMA ENTERPRISESHDFC ••0177 · 3 Nov+₹48,000In suspense — receipt not matched to an invoice
Customer receiptLoanOwner’s moneyOtherUPI · 98450XXXXXICICI ••4410 · 4 Nov−₹12,500In suspense — payee not recognised
Staff advanceSupplierPersonalAttach billATM WITHDRAWALHDFC ••0177 · 6 Nov−₹20,000Sent back by accountant: “What was this cash used for?”
Petty cashDrawingsAdd a note1 tagged · waiting for accountant reviewYou tag. You can’t post to the ledger.
Step 5: Our accountant checks: approve, override or send back
Every entry — whether the AI coded it or you tagged it — goes through maker-checker review at the firm. Your accountant approves it, overrides the ledger, or sends it back to your queue with a question.
Review queueDemo Traders · October 2026 · firm viewMaker → checkerRent · Jayanagar shopAI-coded · −₹65,000ApproveOverrideSend backNEFT · Sharma EnterprisesClient tag: customer receipt · +₹48,000ApproveOverrideSend backCroma · ₹18,900AI: office expenses → accountant: computer (asset)OverriddenATM withdrawal · ₹20,000Question sent to clientSent backStep 6: Approved entries are posted
Only entries the firm has approved are posted to your books. Your dashboard and reports update from posted entries.
Step 7: The month is frozen
When a month is complete, the firm freezes the period. Posted entries for that month are locked, so the figures behind your returns and reports stay as they were reviewed.
PeriodsDemo Traders · FY 2026–27September 2026FrozenAugust 2026FrozenOctober 2026Open · in reviewStep 8: Live trial balance, P&L and balance sheet — and export
Your trial balance, profit & loss and balance sheet are always current with what has been posted. Drill down to each payment, and export when your bank, investor or auditor asks.
Trial balanceDemo Traders · as of 31 Oct 2026 · liveExportLedgerDebitCreditHDFC Bank ••01776,90,110ICICI Bank ••44101,52,200Sales32,40,000Salaries & wages8,88,000Rent3,90,000+ 24 more ledgersTrial balanceP&LBalance sheet
Inside the app
What you see in Accounting Buddy
Demo screens for a sample business, “Demo Traders”, FY 2026–27. Figures are illustrative.
ABCDemo TradersDocuments & chat♧
DocumentsChatDue dates
- GSTR-3B · October 2026Filed · ARN receivedPDF
- GSTR-1 · October 2026FiledPDF
- TDS challan · OctoberPaid · 7 NovPDF
- P&L · September 2026Period frozenPDF
AccountantHi! I’ve sent one ATM withdrawal back to your queue — can you tell us what it was for?
YouPetty cash for the shop. Tagged it now.
AccountantThanks — approved and posted.
ABCDemo TradersReports♧
Profit & LossBalance SheetCash flow
▣ Oct 2026 ⌄ vs Sep 2026
Net profit · October₹2,20,000▲ 60,000 (37.5%) vs September
OCT SEP
Income
Service income5,42,0004,61,000
Other income18,00012,000
Total income5,60,0004,73,000
Expenses
Salaries & wages1,48,0001,40,000
Rent65,00065,000
Professional fees52,00038,000
12 Oct Ramesh & Co (CA) 30,000 ↗ GST filing · Q2
18 Oct Legal Desk 15,000 ↗ Trademark renewal
28 Oct Anil Designs 7,000 ↗ Logo refresh
Software & internet21,40018,900
Travel & conveyance14,6009,800
Other expenses39,00041,300
ABCDemo TradersDue dates · November 2026♧
MonTueWedThuFriSatSun
123456789101112131415161718192021222324252627282930
- TDS deposit · OctoberPaid
- GSTR-1 · OctoberWe’re preparing it
- GSTR-3B · OctoberTax payable shared for approval
- Advance tax · 3rd instalmentEstimate coming
AI transaction mapping
Bank lines are coded for you. You only see what needs your input, in one Action Queue.
Reports
Live trial balance, P&L and balance sheet from posted entries, with drill-down and export.
Documents
Filed returns, acknowledgements, challans and reports, saved in one place.
Chat
Ask your accountant a question next to the transaction it is about — not lost in a WhatsApp thread.
Due-date calendar
GST, TDS and income-tax dates for your business, with what is done and what is next.
Roles
Three roles, clearly separated
Everyone signs in with their own invitation. Clients can view and tag; only the firm can post to your books.
Firm admin / accountant
Our team
- Sets up your books and ledgers
- Reviews every entry: approve, override or send back
- Posts approved entries and freezes each period
- Prepares your GST, TDS and income-tax filings
Client admin
You, the owner (or the person you nominate)
- Sees the dashboard, reports and documents
- Tags items in the Action Queue and attaches bills
- Chats with your accountant
Client staff
People in your team you want involved
- Helps answer the Action Queue — tags, notes and bills
- Works within the access the invitation gives them
Security & access
Your data, your control
Built around a simple rule: the people who should see your numbers can, and nobody else.
Invite-only access
There is no public sign-up. Access to your business starts with an invitation, and each person gets the role they need — nothing more.
We never ask for bank logins
We work from the statements you share. We never ask for net-banking user IDs, passwords or OTPs — and you should never share them with anyone.
Two pairs of eyes on every entry
Maker-checker review means the AI or a client tag proposes, and an accountant at the firm decides, before anything is posted.
Frozen periods stay put
Once a month is frozen, its posted entries are locked, so the numbers behind your filed returns don’t shift.
Hosted securely
Your data is hosted securely, and access is limited to the people invited to your business.
Three clear roles
Firm admin / accountant, client admin and client staff. Clients can tag and view; only the firm can post.
Get Accounting Buddy
Included with every monthly plan
There is nothing extra to buy. Choose a plan, and we invite you to the app once your books are set up.
Already a client? Use Client login to sign in at numbers.calculators.work. Payroll clients have a separate Payroll portal ↗.
Starter₹4,999/monthIncludes Accounting BuddyGrowthMost popular₹14,999/monthIncludes Accounting BuddyBusiness₹24,999/monthIncludes Accounting Buddy
Starting prices, GST extra. Confirmed after a free call.
FAQ
Accounting Buddy questions
Can I sign up for Accounting Buddy myself?
No. Accounting Buddy is invite-only and comes with any of our monthly plans. Once you are a client, we invite you (and anyone you want from your team) to your business.
Do you need my bank login or password?
Never. We work from bank statements you share as PDF or Excel. We will never ask for your net-banking user ID, password or OTP.
Who approves the entries in my books?
Your accountant at the firm. Every entry — AI-coded or tagged by you — is reviewed maker-checker style: approved, overridden or sent back to you with a question. Only approved entries are posted.
What can I do in the app, and what does the firm do?
You see your dashboard, reports and documents, tag items in your Action Queue, attach bills and chat with your accountant. The firm reviews, posts, freezes periods and files your returns. Client users cannot write to the general ledger.
What does “period freeze” mean?
When a month is complete, the firm freezes it. Posted entries for that month are locked, so the figures behind your GST returns and reports stay as they were reviewed.
Is payroll part of Accounting Buddy?
No. Payroll clients use our separate Payroll portal. Accounting Buddy covers your books, reports, documents, chat and due dates.
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